Notify Admin When Personnel Is Out of Compliance by 5 Days

Objective

Automatically alert Admins when any employee has been out of compliance for 5 days across required trainings, policy acknowledgements, or other compliance-related obligations. This workflow improves visibility into long-standing compliance gaps and enables timely follow-up before risks escalate.

Prerequisites

Before configuring this workflow, ensure you have:

  • Admin or Workspace Manager permissions in Drata.
  • Identified which compliance categories you want to monitor (e.g., Security Training, Policies, MFA, Device Compliance).
  • Verified which notification channels are available in your environment:
    • Email (always available)
    • Slack message (Slack integration required)
    • Microsoft Teams message (Teams integration required)

Workflow Overview

This workflow notifies Admins when:

  • Object Type: Personnel
  • Scope: All personnel
  • Trigger Event: Out of compliance
  • Duration Threshold: 5 continuous days out of compliance
  • Action: Send notification (Email, Slack, or Teams)

Step-by-Step Configuration

1. Create the Workflow

  1. Navigate to Settings → Workflows .
  2. Select Create Workflow .
  3. Configure:
    • Name: Notify admin when personnel is out of compliance by 5 days
    • Object Type: Personnel

Create Workflow

2. Define the Workflow Scope

  1. In the Start step, set the scope to All personnel .
  2. Select Continue .

Start

3. Select the Trigger

  1. Choose Out of compliance as the personnel trigger.
  2. Select the compliance categories you want this workflow to monitor.
  3. Set the number of days out of compliance to 5 so the workflow triggers only when the issue persists for five days.

Trigger

4. Add Steps

Send Notification (Email Example)

  1. Add a Send notification step.
  2. Select a notification method:
    • Email
    • Slack message
    • Microsoft Teams message
  3. For this example, configure Email .
  4. Set Admin as the recipient.
  5. Compose the email using dynamic variables such as:
    • {{personnel_name}}
    • {{personnel_categories_out_of_compliance}}

Example Email Subject: {{personnel_name}} out of compliance for 5 days

Example Email Body:

Copy
Copied
Hi Admin Team,

{{personnel_name}} has been out of compliance for 5 days.

Categories affected:
{{personnel_categories_out_of_compliance}}

Please review their status and take appropriate action.

Thank you,
Compliance Team

Send Email

Optional: Add additional notification steps (Slack or Teams) in parallel if your organization uses those channels.

5. Review and Publish

  1. Review all workflow settings, including:
    • Scope: All personnel
    • Trigger: Out of compliance , set to 5 days
    • Action: Send notification to Admin
  2. Select Publish to activate the workflow.
  3. Alternatively, save as Draft if internal approval is required before activation.

Validation & Testing

To confirm the workflow is working as expected:

  1. Identify or create a test personnel record and configure it to be out of compliance in one of the selected categories.
  2. Adjust test data or timing to simulate being out of compliance for 5 days (as appropriate).
  3. Navigate to Settings → Workflows → Run History to verify that the workflow executed.
  4. Confirm the Admin received the notification email.
  5. Refine the subject line, body text, or recipients based on stakeholder feedback.